Request for Proposals

Solarization of Head of State Residences in PIDF Member Countries
Engineering, Procurement and Construction (EPC) Services

ISSUED: 19/09/2022DUE DATE: 17/10/2022

The Pacific Islands Development Forum (“PIDF”) is issuing this Request for Proposals (“RFP”) to engage with contractors to provide EPC services to design, procure, build and commission ground and roof mounted solar hybrid photovoltaic (“PV”), energy storage (ESS) systems and electric vehicle (EV)
chargers (aka “Facility”) under a turn-key, Design-Build Engineering, Procurement and Construction Contract (“EPC Contract”). The RFP will include a total of 12 facilities distributed across eleven pacific island states who are also members of the PIDF consisting of Fiji, Tonga, Kiribati, Nauru, Solomon Islands, Vanuatu, Martial Islands, Micronesia, Palau, Tuvalu, Timor-Leste and at the PIDF headquarters in Suva, Fiji. The Facilities will be located at executive residences or other publicly owned buildings of national importance of the PIDF member countries as gift to its people and to create awareness on the importance of renewable energy across the Small Island Developing States (“SIDS”). Preliminary system size is approximately 15 Kilowatts AC, to be finalized with the selected Contractor. The successful Proposer(s) will be offered the opportunity to enter an EPC Contract(s) with PIDF that includes terms and conditions to design, permit and construct the Facilities, with PIDF oversight and approval. The proposed EPC agreement will be provided to the shortlisted Proposer(s). If the Proposer is unable to successfully negotiate an EPC Contract with PIDF, or design and permit the Facility, PIDF may then ask another proposer to design and permit the Facility and negotiate an EPC Contract with PIDF. PIDF reserves the right to negotiate with more than one party at any time and if needed choose
a separate design contractor to the install contractor as is needed to meet project deadlines and requirements. The need to separate the design contractor to the Install contractor may arise due to restrictions caused by the current COVID-19 pandemic or lack of specialized skills and resources, etc. PIDF will select the Contractor based upon several substantive variables, including but not limited to, contractor HSE policy, cost, system components, system performance, available resources and services, vendor experience, qualifications and financial standing, conceptual design, schedule and overall thoroughness of proposal and responsiveness to this RFP and the ability of the proposer to meet project objectives.

Download the RFP related documents here :

  1. Request for Proposal : Solarization of Head of State Residences in PIDF Member Countries Engineering, Procurement and Construction (EPC) Services

Register and submit through this link :  Register and Submit Here

Emails may also be submitted to back up tender link submissions if there is any confusion. Dropbox links may also be emailed to: tender@pidf.int. Proposals must be received by the PIDF Office no later than 2:00 pm local time on Monday, October 17, 2022. Proposals shall be addressed to:

Ms. Sitla Sharma
Pacific Islands Development Forum (“PIDF”)
56 Domain Road
Suva, Fiji Islands

Please contact Contract Administrator at viliame.kasanawaqa@pidf.int or +(679) 9907657 in the event you have any questions or require clarification of the items listed herein.  All questions pertaining to this RFP must be submitted via email to SHoSPROJECT@pidf.int with the subject line, “Solarization of Head of State Residences in PIDF Member Countries RFP Questions.”

Proposal packages must consist of the items and formats listed in Table 4 as stated in RFP.